Monthly archives: May, 2016

Monday Morning News


10 Pillars of a Mac Based Law Firm

Popular ABA TECHSHOW and MILOfest speaker Tom Lambotte of Global Mac IT identifies the 10 pillars of a Mac based law firm. The following infographic was designed by Rocket Matter via Legal Productivity. Click the image to enlarge.

mac_law_firm_pillars

Each pillar covers an essential part of any law practice:

  1. Hardware – Can’t have a Mac based law firm without a Mac! More than any other feature, I’m spoiled by a solid state drive. It’s frustrating to use a computer with a spinning disc. While I love the 15 inch display in my MacBook Pro, I love the convenience of a second monitor so I can run and view email, a browser and word processor at the same time. I can even take a second display on the road with the iPad Pro and the Duet app.
  2. Software – Productivity boosters Hazel and Keyboard Mastr integrate well with FileMaker Pro, Outlook, and OmniFocus. Don’t ever update your iPhone, iPad, or Mac the day an update is released. Every time one of these updates is released there is a (usually huge) problem with one of the devices. If I had an iPad Pro 9″ and updated it on the first day, it my still be a brick in my office! Wait at least a week for the bugs to get squashed.
  3. Backups – For me it’s (1) local backups to an encrypted drive with Carbon Copy Cloner, (2) off-site encrypted backup to BackBlaze, and (3) Time Machine
  4. Email – Outlook for Mac is part of my Office 365 subscription. My email address uses my own domain, not gmail.com or outlook.com. I back up individual client email folders to PST folders that are created by Outlook 2016 for PC. This is 1 of only 2 reason I every use a PC anymore.
  5. Security & Network – VPN and Password Managers are a must. My router is set up to only accept devices with specific MAC addresses, so you can’t get on my network even if you know the password.
  6. Mobile Device Management – Bushel takes care of my MDM issues. Apps and setting can be pushed to or pulled from devices. Also, lost or stolen devices can be remotely locked/wiped.
  7. File Management – I use a logical (to me) system to store client filed. Don’t forget to encrypt client files/date at either the system level or folder level – or both. I use FileVault for system encryption and Boxcryptor for folder/cloud encryption.
  8. Case Management – Surely you’ve heard of Clio, Rocket Matter, MyCase,…..
  9. Server – Not a problem for me, since I don’t have a server.
  10. Legacy Items – Factory reset devices before you hand them down to the kids or sell. For SSDs or HDs securely wipe the drive with a program like DBAN.

Monday Morning News

      • New Orleans attorney Jeff Richardson, a.k.a. iPhoneJD posted, what I will call, an in depth overview of TrialPad – the must have litigation app for the iPad. TrialPad was recently updated with new features and to take advantage of the iPad Pro’s screen size.
      • Southern California attorney David Sparks, a.k.a MacSparky has published another of his field guides. This one takes on Mac utility Hazel. The Hazel Video Field Guide is $19.99 for the 2.5 hour video. He offers a 30 minute free trial.
      • Rockville, Maryland attorney Neil Tyra, a.k.a. The Law Entrepreneur, interviews Tom Lambotte of Global Mac IT in Episode 16 of his podcast, The Law Entrepreneur. They discuss why firms with 4 or more workers (attorneys and staff) should outsource their IT services.
      • A self described “list of … companies changing the way legal is done” has been created. The list is searchable and divided into 6 categories: Marketplace, Document Automation, Practice Management, Legal Research, Legal Education, and Online Dispute Resolution. Currently there are 539 companies listed.
      • What Lawyers Should Know About Cloud Computing Standards A new episode of the Legal Talk Network. The hosts are joined by practice management CEOs Larry Port (Rocker Matter) and Jack Newton (Clio), who discuss the reasons you should care about cloud computing security.
      • Sam Glover of The Lawyerist website and podcast writes about How to Securely Wipe your Hard Drive using DBAN – Darik’s Boot and Nuke – a free and open source program.
      • From Tech Dirt – A Federal Judge rules that the Wayback Machine is a legitimate source of evidence.
      • Apparently MILOfest, the Mac Lovin’ Lawyer’s Conference, is being renamed “Mac Track Legal” by the event’s founder Victor Medina. Check out the potential new logos and vote for your favorite by clicking on the link in the tweet, below. Mac Track Legal (website in development) will be held at the Walt Disney Resort in Florida on October 6-8, 2016.There has been no formal announcement at the conference’s website, but Victor recently tweeted:


On the Wrong WiFi Network?

It’s the same process every work day. I get into the office. I sit down and my desk and open up the MacBook Pro. A few times each week, I get connected to the wrong WiFi network. When this happens, I automatically connect to “xfinitywifi” rather than my own office’s WiFi network. Unless I specifically look at which network I’m using, I don’t discover this until I notice that my internet connection is very slow. A similar problem exists at home, when I get connected to a neighbor’s WiFi.

I know that I can go into the Network panel in the System Preferences and simply delete “xfinitywifi” but every once in a while I use other networks with the same name so I don’t want to have to re-renter my credentials each time. In case you were wondering, my home and office networks are the top two networks in the list, so they have priority over all the other networks. I just don’t know why I get connected to this network when my office’s wireless router is 15 feet away.

OK. so this isn’t the biggest problem. But I wondered if there could be an automated solution to put me on the right network. So I turned to Keyboard Maestro and came up with the following macro (click image for larger pop-up):

Screen Shot 2016-05-20 at 3.43.05 PM

This macro executes every time the lid of the MacBook Pro is opened. If the current WiFi network is any of the 3 listed networks (HomeNetwork, WorkNetwork, and iPhone6), then nothing happens. If the current WiFi network is not one of the 3 listed networks, then a sound is played and an AppleScript is executed.

The AppleScript is a one line script that runs a shell command:

do shell script “networksetup -setairportnetwork en0 ‘WorkNetwork’ my_password”

Now I need a solution to the far less common problem of getting connected to other networks when my network drops out for a few minutes! Update coming soon……


The TechnoLAWgist Podcast – Episode 1

technolawgist - black with mic - medium

The TechnoLAWgist Podcast attempts to bring you news and tips about legal technology from the perspective of a Mac, iPhone and iPad using lawyer. I envision posting new episodes every 2 weeks.

Episode 1 of the TechnoLAWgist Podcast is now live. In this episode, I discuss:

  1. new virtual assistant VIV
  2. 4 ways to protect client data
  3. Data Breach Notification Laws
  4. Drafts for iOS
  5. RansomWhere

There are links in the podcast show notes for everything discussed. I welcome all feedback, questions and criticism.

 

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Mission

I created this website for 2 reasons:

1. To give back a little to the legal technology community that has help me so much in my practice.

2. To learn more about legal technology by searching for interesting articles and creating my own original content.

If you have an tip, trick, article, news item, or anything else you think would be interesting on this site, please let me know.